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Demand Letter Template for Contractor Dispute

A demand letter for a contractor dispute formally documents a complaint about work that was incomplete, substandard, or not performed as agreed. This template covers situations where a contractor failed to finish the job, did work that does not meet the agreed specifications, or refuses to refund a deposit for work never started. You are responsible for filling in accurate details before sending.

Disclaimer: This is a general-purpose template for informational purposes only. It is not legal advice and does not create an attorney-client relationship. You are responsible for ensuring the content is accurate and appropriate for your situation.

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Your Full Name

Your legal full name.

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demand-letter-contractor-dispute.docx

[Your Full Name] [Your Street Address] [Your City, State, ZIP] [Your Phone Number] [Your Email] June 14, 2026 [Contractor Name] [Contractor Street Address] [Contractor City, State, ZIP] RE: Demand for [Refund / Repair / Completion] — [Project Description] Dear [Contractor Name], I am writing to formally demand resolution of a dispute related to our contract dated [Contract Date] for [Project Description]. Under our agreement, you were contracted to: [Work Contracted]. I paid a total of $[Amount Paid] toward this project. The issue is as follows: [Issue Description] I am requesting [Amount Requested] or completion/correction of the work no later than June 28, 2026. If this matter is not resolved by June 28, 2026, I intend to pursue all available legal remedies, including filing a claim in Texas Justice Court (small claims court) and, where applicable, filing a complaint with the relevant state licensing authority. Please contact me at [Your Phone Number] or [Your Email]. Sincerely, [Your Full Name] June 14, 2026 Enclosures: [Attached Documents]

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When to Use This Template

A contractor started a job and did not complete it
A contractor completed work that is materially defective or does not match the agreed scope
A contractor collected a deposit and never showed up or started the work
You have already attempted to resolve the issue directly with the contractor without success

After You Send the Letter

1Send the letter via certified mail with return receipt requested and keep a copy for your records.
2Attach copies (not originals) of: the written contract, all payment receipts, photos documenting the issue, and any repair or completion estimates.
3If the contractor is licensed, consider also filing a complaint with the Texas Department of Licensing and Regulation (TDLR) at tdlr.texas.gov.
4If unresolved by the deadline, you may file a claim in Texas Justice Court for disputes up to $20,000.
5Flash Justice can help you prepare your small claims court filing if your demand letter is ignored.

If Your Demand Letter Is Ignored

Flash Justice helps you prepare your Texas small claims court filing — the petition, defendant information, and supporting documentation — so you can file with your local Justice Court.

Start Your Court Filing

Frequently Asked Questions

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